邮件范本

Letter 1

Invitation to Guangzhou Fair

Gentlemen:

We are glad to learn that you are considering a visit to China to pave the way for cooperation between our two companies.

We agree with you that a discussion between us in person is beneficial and necessary. As the next session of the Chinese Export Commodities Fair in

Guangzhou is to be held from April 15 to April 27, 2000 in the city of Guangzhou in southern China, we would like to suggest that you attend it. The general manager and sales representatives of our company will be there to meet you and conduct negotiations with you. Some of the new products will be on display at our stands at the Fair. After the visit to the Fair you are welcome to come to the city of Nanjing to see some of the factories you are interested in.

Provided you have decided on such a visit, we will forward you a formal invitation, with which you can apply for an entry visa.

We are confident that our meeting at the Fair will be productive and lead to advance of our business relations.

Yours sincerely,

Letter2

An itinerary of a Visit

Gentlemen:

We are in receipt of your telex message this morning. In compliance with your request, we have made a tentative itinerary for your trade group’s visit to Nanjing as follows:

July 24, Monday

10:00 a.m.: Arrival in Nanjing by MU9803 2:00p.m.: Business negotiation July 25, Tuesday

Morning and afternoon: Going to Suzhou to visit Suzhou Industrial Park July 26, Wednesday

Morning: Return from Suzhou to Nanjing Afternoon: Visit factories in Nanjing July 27, Thursday

9:00 a.m.: Business negotiation Afternoon: Sightseeing in Nanjing

7:30p.m. : Departure from Nanjing to Beijing by Flight CA1505

The above itinerary is open to alterations and your comments and

suggestions are welcome. Your prompt reply will be highly appreciated.

Respectfully Yours

Letter 3

Showing Interest in Products

Dear Sirs,

We have read your advertisement in “Economic Reporter” and we are glad to know that you are one of the leading exporters of silk blouses in China. We are interested in the products and would like to be informed of details of your various types, including sizes, colors and prices.

We are large dealers in silk garments, having over 15 year’s experience in this particular line of business. Silk blouses of good quality and moderate prices command a good sale in our market.

When replying, please state terms of payment and discounts you would allow on purchases of quantities of over 100 dozen of individual items.

We look forward to your early reply.

Sincerely yours,

Letter 4

Making an Enquiry

Gentlemen:

Please be informed that one of our clients is in the marked for peanuts. It will be highly appreciated if you could quote us your rock-bottom prices for the same, with indication of date of shipment.

We would like to stress the point that the peanuts enquired for are handpicked Shandong peanuts, 2001 crop and packed in new gunny bags of 100 kgs each. Meanwhile, the goods should be surveyed by a certified public surveyor as to their quality and weight.

In order to facilitate our mutual business, it is hoped that you would airmail us the soonest possible your proforma invoice for 2,000 tons of the above commodity with prices on CFR Genoa basis, so that we could get our client’s confirmation.

Your prompt reply would be appreciated.

Sincerely yours,

Letter 5

An Enquiry for Arts & Crafts

Gentlemen:

We are much obliged to Bank of China for the name and address of your company and are pleased to know you are one of the principal producers and exporters of arts and crafts in China.

We are glad to tell you there is an urgent need for moderately priced gifts of salient oriental characteristics in Australia for the forthcoming 2000 Olympic Games in Sydney. We shall appreciate it if you will quote us your floor price for

cloisonné cups and vases of different sizes at your earliest convenience.

Quotations for other recommended Chinese arts and crafts appealing to tourists as gifts are also welcome. Provided the prices quoted are competitive, we should like to place large orders with you.

As for payment, we will open irrevocable letter of credit in your favor for the total value right after orders have been confirmed by us. Your soonest reply will be much appreciated

Sincerely yours,

Letter 6

Reply to an Enquiry

Dear Sirs,

Your enquiry for Pens has been passed on us for attention by our Commercial Counselor’s office in your country.

We specialize in producing Hero Brand Pens of various types, with a history of years. The enclosed catalogue will make you acquainted with some of our products.

In particular, we recommend and quote for the following types which have met with warm reception in the Middle East market and, we are sure , will be of interest to you. Art No. Type 200 Type 13 Type 251 Name of Commodity Specifications Twin Gift Set High Grade Golden Pen High Grade Iridium pen A fountain pen of 14k gold nib Matches a ballpen. Prices(per dz) US $ 100.50 12k gold nib, Stainless steel US $ 52 cap exposed nib, Aluminum cap, US $ 36 plastic barrel It is understood the above prices are quoted on FOB Shanghai basis and are without engagement, subject to our final confirmation, We’d appreciate payment by confirmed, irrevocable L/C at sight. The goods would be ready for shipment one month from receipt of your written order.

We look forward to your trial order.

Sincerely yours,

Letter 7

Making a Quotation

Dear Sirs,

We are in receipt of your letter of July 17, asking us to offer 10,000 metric tons of Superior White Sugar on FAS Shanghai basis and appreciate very much your interest in our product.

To comply with your request, we are quoting you as follows: 1. Commodity: Superior White Crystal Sugar.

2. Packing: To be packed in new gunny bag of 100 kgs. each. 3. Quantity: Ten Thousand (10,000) metric tons.

4. Price: at USD105.00 per metric ton, FAS Shanghai.

5. Payment: by 100% irrevocable and confirmed letter of credit in our favor available by draft at sight.

6. Shipment: October/November 1999

Your attention is drawn to the fact that we have not much ready stock on hand. Therefore, it is imperative that, in order to enable us to effect early shipment, your letter of credit should be opened in time if our price meets with your approval.

We are awaiting your immediate reply.

Yours faithfully,

Letter 8 Making an Offer

Dear Sirs,

We are in receipt of your letter of Nov. 21, for which we thank you, and to which we have sent you a reply by telex this morning.

You must have noted from our telex that we are in position to make you a firm offer on 250 L/Ts Steel Tubes at £620.00 per L/T CIF Lagos, for shipment to be effected within two months after receipt of your order, and payment is to be made by sight L/C. This offer is subject to your reply reaching here within one week.

As you are aware, there has been an active demand for Steel Tubes in the market. Therefore, it is impossible for us to keep this offer open too long for it will certainly result in increased price, to which we hope you will pay attention, and meanwhile we are expecting your early reply.

Yours faithfully,

Letter9

Making a Counter-offer

Gentlemen:

Re : Bitter Apricot Kernels 1999 Crop

We are in receipt of your letter of August 14 offering us 60 metric tons of the captioned goods at RMB2,660 per metric ton on the usual terms.

In reply, we regret to inform you that our buyers in Odense find your price

much too high. Information indicates that some parcels of Turkish origin have been sold there at a level about ten percent lower than yours.

We do not deny that the quality of Chinese Kernels is slightly better, but the difference in price should, in no case, be as big as ten percent.

To step up trade, we, on behalf of our buyers, counteroffer as follows ,subject to your reply being received here by August 26, our time: “60 metric tons Bitter Apricot kernels, 1999 Crop at RMB 2350 per metric ton on CIFC 2% Odense with transshipment at Copenhagen, other term as per your letter dated 14/8/99”.

As the market is declining, we recommend your immediate acceptance.

Yours truly,

Letter 10

Advising Sb. To Accept a Quotation

Dear Sirs,

We have for acknowledgement your letter of Feb. 27 from which we note that you find our quotation for the abovementioned commodity too high to be

acceptable, as the goods of Spanish origin have been offered at a price about 10% lower than ours. While we do not doubt what (ever) you said, we are of the opinion that the quality of the Spanish goods is far from being comparable to ours.

However desirous we are to develop trade between us, we very much regret that we cannot accept your counteroffer. The best we can do is to allow you a 2% reduction in price. We believe if you take the quality into consideration, you will find our quotation most favorable. As our stocks are running low, it is advisable for you to make an immediate decision.

We are looking forward to your favorable reply.

Yours faithfully,

Letter 11

Comparison of Goods

Gentlemen:

We are pleased to learn from China Council for the Promotion of International Trade who informed us that you are in the market for honey.

We wish to inform you that we are specialized in the export of the commodity. Chinese honey is popular with European customers with its special flavor.

As requested, we now enclose our quotation sheet with samples and catalogues to be sent under separate cover. We trust that the quoted price is

acceptable to you, which is 10% lower than that of the similar article of Indian origin. A fair comparison in quality between our products and those of other suppliers will convince you of the reasonableness of our quotations.

We would suggest that you send us your trial order as soon as possible, as there is a brisk demand for this article.

Yours faithfully,

Letter 12

Recommendation of a Substitute

Dear Sirs,

We are delighted to receive your letter of November 18 asking whether we can supply you with Art. No.6024. However, we regret to tell you that the said article is not available owing to the rush of orders.

In order to meet your demand, we would recommend an excellent substitute. It is as good as the inquired article in quality, but the price is 25% lower. It has already found a ready market in Asia. We are dead sure it will meet with warm reception in your country as well.

Full details of our export prices and terms of business are enclosed with this letter. Our illustrated catalogues and sales literature are being sent by separate post.

You may be sure of our immediate attention to your order, which we look forward to receiving.

Sincerely yours,

Letter 13

Introducing commodity

Dear Sirs,

The Global Trading Co., Ltd has informed us that you are searching for high-grade Wool Sweaters to be shipped to Denmark. We’d like to offer you our “Arrow” lines which reach a standard sufficiently high to redound your credit.

“Arrow” brand Wool Sweaters are exclusively made from quality export-grade Australian pure new wool, which has unique features giving natural warmth and comfort with proper elasticity and soft feeling. They are also ideal for those with rheumatic, arthritis and back suffering, and already have a good market in over 25 countries and regions.

Dealers in this line have reaped gratifying profits and we have no doubt that you will also be able to share the success.

We enclose a catalogue of the goods for your reference and look forward to your early reply.

Sincerely yours,